Assistant Superintendent/Vice President of Student Services

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Assistant Superintendent/Vice President of Student Services

Salary

See Position Description

Location

Aptos, CA

Job Type

Full-time (100%)

Job Number

2021-01318

Department/Division

Vice President Student Svcs

Division

Student Services Component

Opening Date

12/13/2021

Closing Date

2/3/2022 4:59 PM Pacific

Employment Opportunity

Annual Salary Range:  $144,791 - $203,736 depending upon qualifications


This is a Full-Time Educational Management position that enjoys a 225-­day work schedule and a comprehensive benefit plan

Interviews are anticipated for this position in February 2022

________________________________________________

Cabrillo College is seeking an energetic and dynamic leader for the Assistant Superintendent/Vice President of Student Services. This position provides administrative leadership to the college's Student Services programs, primarily focusing on improving student access and maximizing successful learning outcomes.  The Vice President serves on the senior management team as a member of the President's Cabinet and contributes to the strategic planning for the college.

As a member of the senior management team, the Vice President of Student Services is expected to provide the President/Superintendent with the full benefit of their honest advice and/or opinion pertaining to proposed or existing policies, procedures and/or decisions.

With policy direction from the President, this position plans, organizes, directs and integrates operations of the Student Services division, is responsible for the development and delivery of matriculation activities within the college including the recruitment, admissions, assessment, advise­ment and retention of students; provides expert professional assist­ance to the President and other District executives and managers in areas of assigned responsibility; manages assigned functional areas to ensure compliance with District policies and procedures and all state and federal regulations and require­ments; and performs related duties as assigned. 

About the College: Cabrillo College is highly regarded for its success of transfer and career education, and currently serves over 11,000 students each semester. Cabrillo transfers many of its students to three nearby universities – the University of California at Santa Cruz, San Jose State University, and California State University at Monterey Bay. Cabrillo's career education is closely connected to the nearby agricultural and farming industries and well as the Silicon Valley business environment.

At Cabrillo College, we know we make a difference in the lives of our students, our employees, and the communities we serve. We are a dynamic, diverse and responsive educational community dedicated to helping everyone to achieve their academic, career, and personal development goals.

College Commitment to Equity and Diversity
Our ideal candidate will share and participate in Cabrillo's commitment to the values of diversity and equity while serving its socioeconomically and ethnically diverse student community. In the Fall of 2020, 58% of Cabrillo students are members of minoritized populations, identifying themselves as LatinX (48%), Multi Ethnic (5%), Asian (2%), Black Non-Hispanic (1%), Filipino (1%), American Indian/Alaskan Native (<1%) and Pacific Islander (<1%).  

Cabrillo is proud to be an Hispanic Serving Institution, enrolling 48% Hispanic students, and recent data from spring 2021 indicate that the college has closed the achievement gap for graduation success (50% of graduates are Hispanic). The college is also proud of its diversity, equity, and inclusion efforts, having established Board goals of supporting antiracism efforts and promoting a year-long equity reading certificate program for faculty, staff, and managers.  

Guided Pathways:  Cabrillo is proud to be a part of the California Guided Pathways project helping students achieve their educational goals by providing a clear roadmap to completion.

About the Community: Santa Cruz County is situated on the northern coast of beautiful Monterey Bay.   The county has four predominant regions:  the northern coast that includes the urban areas of Santa Cruz, Soquel, Capitola, and Aptos; the mountainous north that separates Santa Cruz County from Silicon Valley, the San Lorenzo River Valley; and the agricultural south county that includes Watsonville and Corralitos on the way to Monterey, Carmel, and Salinas. With more than 29 miles of beaches, over 14 state parks, 2 colleges, over 70 wineries, hundreds of places to dine, a symphony, an NBA G League team, museums, a Shakespeare company and so much more, there’s something for everyone here.

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Examples of Duties

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

  • Plans, organizes, directs, controls, integrates and evaluates the work of the Student Services division; with classified and faculty administrators and divisional staff, develops, implements and monitors work plans for the division to achieve goals and objectives; contributes to the development of and monitors performance against annual division and department budgets and budget plans for categorical and grant funding under the division’s oversight; manages and directs development, implementation and evaluation of plans, work processes, systems and procedures to achieve annual goals, objectives and work standards.
  • Directs and manages the performance of classified and faculty administrators and divisional staff; directs and oversees the selection of direct reports, faculty and other staff; establishes performance requirements and professional development targets for direct reports; regularly monitors performance and provides coaching for performance improvement and development including performance evalu­ations; accurate reporting of absence time; hears and acts on grievances; subject to concurrence by senior management and Human Resources, approves or takes disciplinary action, up to and including termination, to address performance deficiencies, in accordance with Board Policies, Administrative Procedures, Human Resources procedures and collective bargaining agreements.
  • Oversees and ensures the timely evaluation of counseling faculty; encourages faculty in their continu­ing professional development; works to promote and maintain a collegial environment.
  • Provides day-to-day leadership and works with staff to ensure a high-performance, service-oriented work environment that supports achievement of the department’s and District’s mission, objectives and values; promotes workplace diversity, inclusion, cultural competency and a positive work environment.
  • Provides support to direct reports and other managers and/or administrators regarding disciplinary actions and grievances; approves related decisions.
  • As a member of the President’s Cabinet and District Senior Management, plays a leadership role in the development and implementation of District strategic plans, goals and objectives including Guided Pathways; leads and directs division and depart­ment staff in the development and application of new methodologies, technologies and business process improvements to achieve higher efficiency, productivity and customer service in District and division work processes.
  • Through subordinate deans and directors, directs and oversees the equitable delivery of a variety of programs and services to support student on-boarding, retention, transfer, graduation and student extra-curricular or co-curricular activities; ensures timely and accurate attendance reporting; ensures the quality and implementation of operational and student success plans; reviews and ensures timely submission of categorically-funded program analysis, tracking and reporting.
  • Through subordinate deans and directors, plans, directs and evaluates a variety of programs and services to support student academic, career and transfer counseling and planning; ensures student access to  matricu­lation support and on-boarding support services; ensures course equivalencies and articulation information is accurate and enables students to meet transfer requirements of colleges and universities.
  • Through subordinate deans and directors, identifies and prioritizes resources and supportive programs for low income and targeted student populations; ensures student needs and regula­tory/accreditation requirements are addressed; directs and ensures availability of social services and physical and mental health services; collaborates with the community and local governments to provide programs and services at all District locations as required to meet student and community needs.
  • Through subordinate managers, administers the Student Code of Conduct and ensures due process and student discipline; reviews and coordinates District response to informal and formal student grievances. 
  • Plans, directs and evaluates the actions and provision of services by the District’s Triage and Student Behavior and Intervention Care Team; consults with staff regarding crisis counseling for students and others; ensures student complaints are addressed in a timely manner;  participates in threat assess­ments in accordance with established protocols and legal/regulatory standards; completes and submits a variety of reports to meet regulatory requirements.
  • Makes presentations to the Board of Trustees, Cabinet and other District groups.
  • Chairs or serves on committees and represents the District at local, regional, state and national conferences, meetings, workshops and training seminars. 
  • With other Vice Presidents, deans and directors, ensures District compliance with California Code of Regulations Title 5, accreditation standards and Board Policies and Administrative Procedures; collaborates on the implemen­tation and integration of District policies and procedures into college operations and on the resolution of unusual and complex business problems.
  • Participates in participatory governance committees, processes and initiatives.  
  • Demonstrates sensitivity to and understanding of diverse academic, socioeconomic, cultural, disabil­ity, gender identity, sexual orientation and ethnic backgrounds of community college students, faculty and staff. 

OTHER DUTIES
  • Serves as a strategic advisor to the President and acts for that individual in his/her absence as designated. 
  • Establishes and maintains ongoing communications with other community colleges, four-year colleges and uni­versities and professional organizations to coordinate policies and procedures on student services and behavioral intervention/threat assessment issues.
  • Performs related duties as assigned.

Minimum Qualifications

EDUCATION AND EXPERIENCE 

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

  • Graduation from an accredited college or university with a master’s degree in education, counseling, or a relevant field of study AND four (4) years of experience as a manager in a student services function OR
  • An equivalent combination of training and experience AND
  • Understanding of, and sensitivity to, the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation, of community college students, faculty and staff.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of: 
  • Advanced principles, practices, methods and techniques of program, administrative and organiza­tional analysis, planning and management as applicable to student admissions, enrollment, retention and Guided Pathways programs.
  • Advanced principles, practices, methods and techniques of program, administrative and organiza­tional analysis, planning and management as applicable to student rights, student intervention and student disciplinary and grievance processes.
  • Principles and practices in the delivery of student and academic counseling as well as principles of individual crisis counseling.
  • Accreditation standards of the Accrediting Commission for Community and Junior Colleges and Western Association of Schools and Colleges.
  • Principles, practices, methods and concepts used in public agency grants and contract adminis­tration.
  • Trends, developments and application of student support technologies including student records and financial aid technologies. 
  • Guided Pathways, Student Success and Support Program and Student Equity regulations and imple­mentation strategies and best practices.
  • Federal, state and local laws, rules, codes and regulations applicable to the range of functions for which the Vice President is accountable.
  • Principles and practices of Equal Employment Opportunity in hiring, retention, performance and advancement.
  • Principles and practices of sound business communication.
  • Research methods and analysis techniques.
  • Principles and practices of effective management and supervision.
  • Principles and practices of strategic planning.
  • Basic principles and practices of organizational improvement, equity and culture change.
  • Safety policies and safe work practices applicable to the work being performed.
  • Board Policies, Administrative Procedures, Human Resources procedures and collective bargaining agreements. 

Skills and Abilities to: 
  • Plan and direct activities of the Student Services Division.
  • Direct the effective and consistent implementation of regulations, guidelines, policies and procedures applicable to areas of responsibility and to ensure compliance requirements are met. 
  • Read, interpret, explain and apply pertinent laws, codes, rules, regulations, policies and accounting principles, including District and Board of Trustees policies.
  • Define complex and strategic issues, analyze problems, evaluate alternatives and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules and policies.
  • Work collaboratively with District executives and managers and the community and provide expert advice and counsel to develop solutions to complex issues.
  • Analyze, negotiate and administer grants and contracts.
  • Analyze and make sound recommendations on complex student issues and ensure the interests of the District and its students are protected.
  • Organize, set priorities and exercise expert, independent judgment within areas of responsibility.
  • Develop and maintain an inclusive work environment that fosters diversity, respect and engagement.
  • Develop and implement appropriate procedures and controls.
  • Prepare clear, concise and comprehensive correspondence, reports, studies and other written materials.
  • Communicate effectively, both orally and in writing.
  • Understand, interpret, explain and apply applicable laws, codes and ordinances.
  • Represent the District effectively in dealings with external stakeholders.
  • Make presentations and present proposals and recommendations clearly, logically and persuasively to diverse audiences.
  • Operate a computer and use standard business software.
  • Establish and maintain effective working relationships.

LICENSES, CERTIFICATES AND OTHER REQUIREMENTS
  • A valid California driver’s license or ability to access and use alternative transportation.      

Additional Information

APPLICATION REQUIREMENTS: 

  1. Completed application
  2. Resume
  3. All Supplemental Questions answered
  4. Attach one of the following:
    • Unofficial transcripts from all colleges attended showing degree(s) conferred (copies, photos, and downloads are acceptable). Foreign transcripts must be evaluated for U.S. equivalency at the applicant’s expense - click here for more information OR
    • Equivalency Form – click here (optional). Submit this form with supporting materials if you do not possess the minimum qualifications as listed in this job announcement and feel you have the equivalent education and/or experience. 
Please note: All application materials must be received by 11:59 pm on the closing date indicated above.
 
Attention Applicants
Only completed applications with the above required documents will be reviewed by the committee. Application materials not required for this position (including cover and reference letters) will not be reviewed. Remove personally identifiable information such as personal photos, social security number, birth date, age, and gender from your application materials. Expenses related to the recruitment process are the responsibility of the applicant. Cabrillo is unable to sponsor work visas.
 
Selection Procedure
A search committee will review and invite applicants for an interview. Meeting the posted requirements does not guarantee an interview. A written performance exercise and/or presentation may be a part of the interview, and finalists may be invited to return for a second interview. All notifications will be via email, and can also be accessed through your application profile.
 
Conditions of Employment
Selected candidates given a conditional offer of employment are required to submit tuberculosis screening clearance results, proof of eligibility to work in the United States, and present their Social Security card upon hire (for payroll purposes).
 
EEO Statement
Cabrillo College is an equal opportunity employer and actively seeks a diverse pool of qualified applicants. The policy of the College is to encourage applications from all persons. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, gender expression, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status or protected veteran status.
 
Accommodations
Persons with disabilities who require reasonable accommodation to complete the employment process must notify Human Resources at cabrillohr@cabrillo.edu.

Cabrillo College currently provides a generous benefit stipend for employees plus dependents that employees apply towards benefit selections for medical, dental, life, and short-term/long-term disability insurance.  Depending on health plan selections, in many cases full-time employee net out-of-pocket for benefit premiums may be as low as $0.

Please note:  Employees who work part-time contracts will receive a pro rata benefit stipend based on the percentage of assignment.

Educational Administrators are required to join the California State Teachers' Retirement System (STRS) and as such must contribute up to 10.25% of their monthly salary to STRS on a pre-tax basis.

The Administrator's Benefit Summary provides benefit information.

For more information related to benefits, please visit the Cabrillo College Human Resources Benefits webpage on our website.
 

01
IMPORTANT: All applicants are required to submit responses to the following supplemental questions. Your responses will provide information about your background and experience related to this position and will be used in the screening and selection process. Be concise, yet specific and informative in your responses to these supplemental questions. "See resume", attachments, or links will not be accepted as a substitute for your responses to the questions in the following boxes. Please indicate below that you have read and understand these instructions.
  • Yes
  • No
02
Cabrillo's Guided Pathways program is equity-driven and student-centered so that we can better help all of our students in their educational journey. Please describe how you have engaged students from a background different from your own (as defined by academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and/or ethnic diversity).
03
This position regularly interacts with the public, students, college staff, and community support agencies while taking care of program demands. What has prepared you to handle multi-tasking in a highly interactive workplace with competing demands?
04
What do you think are the best strategies for minimizing barriers to access for students?
05
Please describe your experience as a leader, supervisor, and/or manager. Include your experience evaluating staff or work group performance, and what size staff you have managed.

Required Question

Agency
Cabrillo College
Address
6500 Soquel Dr
Building 1550
Aptos, California, 95003
Phone
(831) 479-6217
Website
http://cabrillo.edu