Human Resources Department Assistant (Recruitment) SHORT-TERM

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Human Resources Department Assistant (Recruitment) SHORT-TERM

Salary

See Position Description

Location

Aptos, CA

Job Type

Temporary, Hourly/Short-Term

Job Number

2021-01304

Department/Division

Human Resources

Division

President's Component

Opening Date

11/05/2021

Closing Date

11/19/2021 12:00 PM Pacific

Employment Opportunity

Cabrillo College has an immediate, short-term, full-time opening for an enthusiastic and adaptable Human Resources Department Assistant who likes to work in a fast-paced and challenging work environment. 

The ideal candidate is detail-oriented and will have the ability to work in a deadline-driven department with constant interruptions.

Note: This position will primarily work remotely, but will have flexibility to work in the Cabrillo HR office at times.

The hourly rate of pay for this short-term, full-time assignment ranges between $23 - $27 per hour. Please note that this is a short-term assignment and is not eligible for benefits. 

Scheduled work hours to be determined Monday through Friday, 8:00 a.m. to 5:00 p.m. 

Applications will be accepted until the position is filled.  

Examples of Duties

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.


  • Serves as liaison among Human Resources and various on-campus and off-campus clientele
  • Coordinates, inputs, edits and maintains recruitment information 
  • Provides information to faculty, staff, students and the public regarding College and Human Resources department requirements, procedures and regulations, which requires the use of judgment and initiative
  • Receives and responds to emails and telephone calls
  • Refers callers to the appropriate person, office and/or program
  • Maintains records and files, particularly, as required for Human Resources
  • Uses applicant tracking system, NEOED to input and retrieve data and prepares reports
  • Maintain confidentiality of sensitive information, records and bargaining positions
  • Utilizes MS Word, Excel, Google Suite to conduct remote work
  • Schedules and arranges for meetings
  • Reviews finished recruitment materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage
  • Organizes and maintains various files
  • Prepares and/or reviews recruitment materials for accuracy
  • Demonstrates sensitivity to and understanding of diverse academic, socioeconomic, cultural, disabi­lity, gender identity, sexual orientation and ethnic backgrounds of community college students, faculty and staff
  • Performs related duties as required or assigned

Minimum Qualifications

Education and Experience:
A typical way of gaining the knowledge and skills for this position is:

  • Understanding of, and sensitivity to, the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation, of community college students, faculty and staff; 
  • Equivalent to graduation from high school and three years of general clerical or office support experience, preferably in Human Resources or Payroll OR 
  • An equivalent combination of training and experience.
Knowledge of:
  • The functions and terminology related to Human Resources
  • Standard office administrative assistant practices and procedures, including applicant tracking system
  • The operation of standard office equipment, including a computer and appropriate software
  • Correct English usage, including spelling, grammar, punctuation and vocabulary
  • Record keeping principles and practices
  • Business Mathematics
Skill in:
  • Providing varied and complex office administrative to Human Resources
  • Utilizing a computer and relevant software, including MS Word, Excel, Google Suite
  • Using initiative and judgment within established guidelines to support recruitment processes
  • Organizing work, setting priorities and meeting critical deadlines to successfully move recruitments forward
  • Responding to applicant and employee questions related to recruitment and Human Resources
  • Establishing and maintaining detailed and accurate records and files
  • Understanding and following oral and written directions
  • Establishing and maintaining effective working relationships 
  • Uphold the District’s mission, values and objectives
  • Support an inclusive work environment that fosters diversity, respect and engagement

Additional Information

APPLICATION PROCESS:

  1. Completed Application
  2. Answer Supplemental Questions 
Attention Applicants - Only detailed applications with complete answers to the supplemental questions will be reviewed by the committee.   No other materials will be reviewed in this process.

Selection Procedure
A search committee will review and invite applicants for an interview.  All notifications will be via email, and can also be accessed through your application profile. 
 
Conditions of Employment
Selected candidates are required to submit proof of eligibility to work in the United States, and present their Social Security card upon hire (for payroll purposes).
 
EEO Statement
Cabrillo College is an equal opportunity employer and actively seeks a diverse pool of qualified applicants. The policy of the College is to encourage applications from all persons. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, gender expression, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status or protected veteran status.
 
Accommodations
Persons with disabilities who require reasonable accommodation to complete the employment process must notify Human Resources at (831) 479-6217.

Cabrillo College currently provides a generous benefit stipend for employees plus dependents that employees apply towards benefit selections for medical, dental, life, and short-term/long-term disability insurance.  Depending on health plan selections, in many cases full-time employee net out-of-pocket for benefit premiums may be as low as $0.

Please note:  Employee who work part-time contracts will receive a pro rata benefit stipend based on the percentage of assignment.

Confidential employees are required to join the California Public Employee's Retirement System (CalPERS) and as such contribute up to 8% of their monthly salary to CalPERS on a pre-tax basis. 

Please see Benefits link and the Employee Handbook for Confidential Employees on the HR webpage for more information.

01
IMPORTANT: All applicants are required to submit responses to the following supplemental questions. Your responses will provide information about your background and experience related to this position and will be used in the screening and selection process. Be concise, yet specific. Resumes or links will not be accepted as a substitute for your responses to these questions. I have read and understand these instructions.
  • Yes
  • No
02
Describe your experience with the following software programs: MS Word, MS Excel, Adobe Acrobat (especially creating forms), and Google Docs. Please describe one or two examples of documents you have created using any of these software programs. List any other software programs you have worked with.
03
This position may have the opportunity to work remotely. Please describe how you keep focused and organized while working in a home office environment.
04
This position focuses on recruitment and requires the use of applicant tracking systems (e.g. NEOED). Please provide examples of applicant tracking systems or large database systems you have worked with.
05
Describe how you have demonstrated sensitivity and understanding in the delivery of services and support to a diverse workforce (diverse in terms of socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds).

Required Question

Agency
Cabrillo College
Address
6500 Soquel Dr
Building 1550
Aptos, California, 95003
Phone
(831) 479-6217
Website
http://cabrillo.edu