Position Number: CLA21-389

College of the Canyons
Santa Clarita Community College District

announces an employment opportunity for

Instructional Support Coordinator III (Learning Resources)

A Full-Time Classified Represented Position

Review Date: September 20, 2021

This position is a high priority for our District for the 2021-2022 year and is contingent upon continue available district, grant and state funding.

The Santa Clarita Community College District/College of the Canyons is seeking a full-time Instructional Support Coordinator III (Learning Resources) in the Instruction division.

Who We Are

The Santa Clarita Community District is committed to achieving educational equity for all students. As presented in our District Strategic Plan, which focuses on Access, Engagement, and Success, “Equity, inclusion, and diversity are not goals in themselves, but ideologies embedded in all actions and planning across all departments and functions of our college and its two campuses.” These areas of focus demonstrate a resolve to focus on student success and confirm that we are at the forefront of change with integrated planning efforts that both evolve and anticipate the needs of our students. We provide students with a rich and dynamic learning experience that embraces differences — fostering healthy inclusion through inquiry, shared dialogue and reflection to ensure that we promote a sense of community, collegiality and cooperation. When you join our team at the Santa Clarita Community College District, you can expect to be part of an inclusive, creative, flexible, innovative and equity-focused community that engages students, each other, and the community in scholarly inquiry, creative partnerships, and the application of knowledge and success.

The College and the District

College of the Canyons is part of the Santa Clarita Community College District and is designated as a Hispanic Serving Institution (HSI), enrolling approximately 32,000 students each academic year. College of the Canyons has a diverse student population that reflects our focus on enhancing the educational attainment and economic well-being of the community we proudly serve. Detailed information about our student population, including data related to student success, can be found on the College of Canyons Office of Institutional Research, Planning and Institutional Effectiveness (IRPIE) website. Additionally, College of the Canyons, was recently honored as a 2021 Bellwether College Consortium award winner, was honored in 2018 and 2019 with the Champion of Higher Education award, was ranked #1 in Los Angeles County during 2019 as the best two-year college for adult learners, and is rated #1 in Los Angeles County for completion rates by college-prepared students. It is distinguished as one of the top transfer institutions in Los Angeles County.

Who We Want

We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate must be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students and community partners who share our commitment to closing equity gaps. The Santa Clarita Community College District seeks leaders possessing a strong grounding in academic and student services programs and a thorough understanding of the primary mission of the community college. We seek employees that value mentorship and working in a collegial, collaborative environment, who are conscientious risk takers and transformational leaders guided by a commitment to helping all students achieve their educational goals.

"BIG PICTURE" RESPONSIBILITY:

Under the direction of the Dean, Educational Technology, Learning Resources, and Distance Learning or designee, performs a variety of technical, fiscal, operational support, and liaison functions pertaining to learning resources and other assigned departments. Performs a variety of comprehensive accounting work involving the allocation and disbursement of funds as required by district, program, and grant guidelines. Ensures compliance with applicable rules, regulations, policies and procedures. Identifies and maintains tools and techniques necessary to expand student access and success. Attends staff meetings and serves on appropriate standing and ad-hoc committees. Performs other related duties as assigned.

Canyons Hall

ESSENTIAL DUTIES:

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

Serves as management aide, receptionist, and liaison between the Dean and the public, staff, and other District or campus officials and departments.
Provides assistance to faculty department chairs in purchasing, budgeting, and monitoring department budgets.
Performs routine secretarial tasks including transcribing correspondence, maintaining a calendar; scheduling appointments; screening, distributing and referring both incoming and outgoing mail; tracking inventory and maintaining supplies; researching, maintaining, and preparing reports, spreadsheets and other documents.
Arranges for meetings, conferences, travel and accommodations, travel advances, and requests for reimbursements and other travel related documents in a timely and accurate manner.
Provides project management for various new systems and programs, as directed. Takes the lead to research, plan, prioritize, track, execute and evaluate new systems and programs for assigned areas. Plans, organizes and manages resources to bring about successful completion of specific project goals and objectives.
Interprets and disseminates information, data, policies, regulations, and operational procedures pertaining to the service areas to staff, students and community members contacting the department by telephone, email, personal visitation or other means as technology evolves.
Attends meetings, takes and transcribes notes into summary minute form for various committees and work groups related to learning resources, distance learning and associated grants.
Assists with the development, maintenance, and coordination of assigned areas’ annual budgets. Oversees and coordinates the daily operations of the adopted budget allocations and expenditures. Processes budget transfers, salary account code changes, purchase requisitions, and other financial related items. Coordinates the compliance of District Auditor requests and meets with auditors, as needed.
Monitors all budget activities, ensuring that expenditures do not exceed the established budget. Creates and distributes quarterly reports to center administrative managers regarding budget variances. Ensures that all expenditures are classified properly. Analyzes budget in order to prepare periodic reports and recommendations for budget adjustments as necessary.
Maintains comprehensive accounting records and reports on grant expenses in order to comply with state compliance requirements for audit purposes and other applicable laws and requirements with regard to expenditures, tracking, and reporting. Oversees, analyzes, and coordinates grant finances, including the coordination of grant audits.
Ensures institutional compliance with local, state, and federal budgetary reporting requirements.
Monitors and evaluates budgeting effectiveness of assigned areas. Develops budget reports, summarizing the total of the department’s projected operating revenues and expenses.
Maintains a tracking system for hours worked and payroll related expenditures of all part-time and full-time academic, administrative, college assistant, adult hourly, and classified positions. To ensure accuracy, reviews timesheets for timely submittal to Dean or other management staff for signature and further processing. Prepares and processes assigned payroll related documents in compliance with district policy, accreditation, Title 5, and grant requirements.
Oversees data input for all relevant department functions; including information that may be of a privileged or sensitive nature. Performs other computer-input tasks relative to the operation of the department.
Maintains various records and prepares reports of office operations, personnel, equipment, and reports as instructed. Assists in the preparation and submission of college and State mandated reports and documents. Manages the flow, storage and imaging of department documents.
Plans and participates in on/off campus community outreach efforts, recruitment activities and special events pertaining to learning resources and other assigned departments.
Designs, maintains and updates assigned websites; designs, maintains, and updates digital media and print materials that promote the assigned areas and inform prospective and current students of departmental offerings.
Trains and provides work direction to adult hourly and/or college assistants, as directed.
Serves as point of contact with relevant external vendors.
Participates constructively in cross-functional projects.
Performs other related duties as assigned.

MINIMUM QUALIFICATIONS:

Experience:

Two (2) years’ full-time equivalent experience working in community colleges, universities, high schools, and/or community agencies in a position related to this position required. Possession of an earned Bachelor’s Degree will substitute for one year of the required experience.

Education:

Education equivalent to an Associate’s degree (60 semester units) from an accredited college or university is required. Two (2) years direct experience in addition to that identified above may be substituted for each one year (30 semester units) of college.

DESIRABLE QUALIFICATIONS:

Bachelor’s Degree.
Prior experience performing administrative support duties in a community college or other post-secondary educational institution.
Prior experience managing projects.
Prior experience managing a complex database application.
Prior experience working with advanced technology and computer applications.

DEMONSTRATED KNOWLEDGE AND ABILITIES:

Position requires knowledge of:

Methods, practices and terminology used in accounting and computerized accounting systems.
Proper English usage, grammar, spelling and punctuation.
Modern office practices and equipment including automated word processing, record management and filing systems, receptionist and telephone techniques, correspondence and report writing.
Basic methods and techniques of organization and planning.

Position requires ability to:

Learn, interpret, and apply legal mandates, policies, regulations, and guidelines and operational procedure.
Use advanced forms of technology and perform complex, high-end systems analysis, project management and database administration.
Design, maintain, and update websites, digital media, and print materials.
Independently maintain currency of educational technology, computer programs/software, web design, graphic design and related tools as technology evolves.
Meet deadlines and handle multiple simultaneous projects. Work independently with little direction or as part of a team.
Assume responsibility for routine clerical detail.
Establish and maintain comprehensive and accurate files and records, prepare concise and complete reports as required.
Maintain confidentiality when dealing with sensitive and privileged material and information.
Take responsibility and use professional judgment based on established guidelines and procedures.
Type with speed and accuracy; make arithmetical calculations in like manner.
Communicate effectively orally and in writing.
Understand and carry out oral and written directions.
Establish and maintain cooperative working relationships with faculty, staff, trainees, and others connected in the performance of duties.
Ability to adapt to changing student and procedural requirements.
Work effectively and collaboratively with faculty, administration, classified, students, and community members.
Demonstrate interpersonal skills using diplomacy, patience and courtesy.
Demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students, staff and community.

SALARY PLACEMENT

Salary placement will be on Range 32 of Classified Represented Salary Schedule B ($4,779.00 - $8,062.00 per month). Initial salary step placement for new employees is customarily at step 1, 2, or 3 ($4,779.00 / $5,072.00 / $5,358.00 per month) of this 20-step salary range.

Probationary period for new Classified employees is one year. Work year is 12 calendar months. The normal workweek for this position is 40 hours. Paid holiday, discretionary, and sick time are provided. Ten vacation days accrue during the first year of employment. A regular work schedule will be assigned, with the ability to occasionally work a flexible schedule as needed with supervisor approval.

DISTRICT CLASSIFIED EMPLOYEE BENEFITS:

Full-time employees are provided with a diversified program that includes medical, dental and vision insurance including dependent coverage, disability and life insurance as well as Section 125 options. These benefits commence on the first of the month following date of hire. Professional development opportunities are provided to all employees. Educational incentive is available to eligible Classified Represented and Confidential employees.

RETIREMENT: Classified employees contribute to the Public Employees' Retirement System (PERS), a defined benefit retirement plan through the State of California.

PHYSICAL DEMANDS

Position requires sitting and viewing a computer monitor for extended periods of time plus frequent periods of standing and walking, which may include climbing staircases; dexterity of hands and fingers to operate a computer keyboard and related equipment; reaching, bending, stooping, kneeling and crawling; handling and working with various materials and objects; frequently exerting 10 to 20 pounds of force to lift, carry, push, pull or otherwise move objects; hearing and speaking to communicate and provide information to others; vision to read printed material and computer monitor; may be exposed to occasional contact with dissatisfied or abusive individuals; and travel from site-to-site. In the event of an emergency, employees will be relied upon to serve as emergency service workers.

CONDITIONS OF EMPLOYMENT

Successful completion of background fingerprint clearance, pre-employment physical examination (disabilities not related to the physical job will not affect the application process) and TB screening.
Proof of eligibility to work in the United States and signing of loyalty oath per government codes 3100-3109.
Meeting applicable eligibility requirements under CalPERS or CalSTRS if you are a current or former member.
Board of Trustees approval.
Official, sealed transcripts are required upon offer of employment.
Position is contingent upon funding and is subject to change.

EQUAL EMPLOYMENT OPPORTUNITY

Santa Clarita Community College District is an Equal Opportunity Employer.

The Santa Clarita Community College District is committed to employing qualified employees who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide consideration for all qualified candidates. The District does not unlawfully discriminate in providing educational or employment opportunities to any person on the basis of race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran and/or military status, protected medical leaves (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), domestic violence victim status, political affiliation, and any other status protected by state or federal law or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Human Resources office directly at (661) 362-3427.

Students

ABOUT THE DISTRICT

Innovative. Collaborative. Entrepreneurial. These characteristics not only define College of the Canyons, they are embodied by the faculty, staff and administrators who make this college unique among the 116 California Community Colleges.

Established in 1969, College of the Canyons is among the fastest-growing colleges in California and the nation. It is widely recognized as a model community college for enhancing student access, success and equity. Its completion rates rank among the highest in the state. The college has established a well-deserved reputation for bolstering economic development and offering innovative career technical education responsive to industry needs.

Guided by visionary leadership, the college serves a 367-square-mile area of northern Los Angeles County that includes the dynamic, growing Santa Clarita Valley. A steady influx of new residents and businesses creates a spirit of possibilities that inspires the college to be flexible, creative and attuned to the community’s evolving needs. The growing diversity of the community is mirrored by the college, which qualifies as a Latino-serving institution.

The college’s influence in the community is best illustrated by the dozens of collaborative partnerships it has forged with local school districts, government entities and service organizations. Examples include the Performing Arts Center’s K-12 Arts Education Outreach initiative, which allows thousands of children to experience the arts each year, and Academy of the Canyons, an early/middle college high school at the Valencia campus that is ranked among the top 10 percent of high schools in the nation.

With campuses in Valencia and Canyon Country, the college offers 92 associate degree programs, including 23 associate degree for transfer (AD-T) options, as well as 71 certificate programs. Classes are offered during traditional fall and spring semesters, as well as shorter, intensive summer and winter sessions. Additional educational opportunities exist at the University Center, whose four-year colleges and universities offer approximately 30 bachelor’s, master’s and doctoral degree programs, as well certificate and credential programs.

Because of the college’s commitment to meeting the needs of the community, local voters have approved two bond measures valued at more than $240 million since 2001. The college also secures substantial funds from the state and millions of dollars in grants each year that allow new, cutting-edge programs to be developed and facilities built to accommodate them.

Given its commitment to growth and innovation, College of the Canyons sets a new standard for what a college can achieve. It is a vital cultural, educational and economic force in the region. Join us to discover unexpected possibilities, the freedom to innovate and an opportunity to shape the future.

APPLICATION AND SELECTION PROCESS:

Applicants are encouraged to complete their applications online at https://www.canyons.edu/administration/humanresources/. If you require assistance, please call the Human Resources office at (661)362-3427 or for the hearing impaired TTY/TDD Line at (661)362-5178. Applicants may check the status of their application online and may expect to be notified within approximately 4 - 5 weeks following the Review Date as to the status of their application.

All application materials must be uploaded online or received in the Human Resources office by the end of the day on the Review Date in order to assure consideration for this position. Postmark is not acceptable for this purpose. Separate application materials must be submitted for each position applied for. Materials submitted become property of the District and will not be returned, copied, or considered for other openings. The Human Resources office is located in the University Center, Suite #360 at 26455 Rockwell Canyon Road, Santa Clarita, CA, 91355.

Your application is not complete until the following required materials have been uploaded online or received by the Human Resources office:

Online District CLASSIFIED Application.
Detailed resume, which includes month/year dates of employment and descriptions of responsibilities at each employer.
Letter of interest (cover letter). In your letter, please address your qualifications and experience as they pertain to the job duties and the abilities section of this announcement.
Copies of complete and legible college transcripts clearly indicating all college units earned and any degree awarded. You can submit unofficial copies of transcripts for application purposes. Copies of diplomas are not acceptable in lieu of college transcripts. Official, sealed transcripts are required upon offer of employment. Please see our website for the requirements for evaluation of transcripts from foreign colleges or universities.
Confidential Recruitment Source Information (voluntary survey). This is voluntary and is a part of the online applicant profile, separate from the application.
Supplemental Questionnaire. Please answer the following questions as part of your application packet.

Do you possess education equivalent to an Associate’s degree (60 semester units) or higher from an accredited institution? If yes, list your degree(s) and please provide a legible copy of your college/university transcript(s) in your online application packet. Copies of diplomas are not acceptable in lieu of college transcripts. If not, and you are using additional years of work experience in lieu of semester units, please clearly indicate how you meet the minimum educational requirement through this additional work experience.
Please describe your experience working in community colleges, universities, high schools, and/or community agencies in a position related to this position. Please include employer name(s), your position title(s), dates of employment, full-time or part-time status (% of time or number of hours worked per week), and your roles and responsibilities. Please provide your total years of full-time equivalent experience in this field.
Please describe in detail your experience serving as a management aide, receptionist, and liaison between a manager and other departments and the public.
Describe your experience administering or working with budgets.
Please describe any experience you may have assisting in event planning and event logistics.
Please describe your experience designing, maintaining, and updating websites, digital media, and print materials.
Please describe your methods for organizing multiple projects and daily work.
What does it mean for you to have a commitment to diversity, equity, and inclusion, and how have you demonstrated that commitment throughout your professional career?
Why do you want to work in this staff position at College of the Canyons?

Letters of reference are optional.

Please note:

Skills evaluation of candidates for interview may be required.
Travel and relocation expenses are the responsibility of the applicant.
Hiring committees review all complete, qualified application packets. Possession of the minimum qualifications does not guarantee an interview.
“Experience” generally refers to relevant paid experience. In some instances, unpaid experience may be counted as experience towards meeting the minimum qualifications or requirements for the position only if it entailed responsibilities substantially similar to those of relevant paid positions in the field. It is the applicant’s responsibility to provide sufficient information and details to the Human Resources office at the time of submission of their application packet. Details should include the organization, contact name and contact information, start and end dates, hours per week, and a list of relevant unpaid/volunteer duties or responsibilities performed. Not all unpaid experience may qualify. Upon offer of employment, an applicant will be required to obtain written verification(s) of any relevant unpaid/volunteer experience.
Current COC employees who are applying for this position: Please be aware that materials from your personnel file are not included as part of the application file; therefore, please provide the same requested application materials as any other applicant.
Applicants are encouraged to apply online. If you need assistance with the application process, contact:

Human Resources Office

(661) 362-3427

TTY/TDD (661) 362-5178 or visit our website at

https://www.canyons.edu/administration/humanresources/

It is the applicant’s responsibility to ensure that all application materials are fully and correctly submitted. All materials submitted are for this position only and become the property of the District. Materials will not be returned, copied or considered for other openings. Resumes may not be submitted in lieu of the official application form.

The College is expecting to conduct initial interviews between the weeks of October 18, 2021 and October 25, 2021 and conduct final interviews between the weeks of October 25, 2021 and November 1, 2021. This is an estimated timeline, and is subject to change. Interviews may be conducted in-person or via Zoom.

Position is offered contingent on funding. We reserve the right to withdraw, extend the filing date, reopen, or delay filling this position. Recruitment may continue until the position is filled.

This recruitment may be used for future vacancies.

College of the CanyonsSanta Clarita Community College District