DEADLINE EXTENDED

Napa Valley College is seeking a Human Resources Technician.  The Office of Human Resources, Training & Development supports a positive learning environment for our students by recruiting and maintaining a diverse, dynamic, and interdependent workforce.  Serving as the office of compliance, the Office of Human Resources, Training & Development is committed to ensuring fair, accurate, and equitable compensation and benefits.  We strive to provide an environment where employees feel valued, supported, and respected.  
 
The incumbent in this position will be providing administrative support to the Associate Vice President; performing a segment of the technical/clerical functions of the office as assigned; and providing requested information regarding department procedures and functions.
 
This job reports to the Associate Vice President, Human Resources, Training & Development.
 
 This is a 40-hours-per-week, 12-month-per-year, confidential position.  The salary is at an appropriate placement at Range 6 of the current Administrative/Confidential salary schedule.  The starting salary range is $4,316 to $4,759/month, with future steps up to $6,073/month.  Placement on the salary schedule is commensurate with experience.  The college offers a fringe benefit package including medical, dental, vision, disability and life insurance, employee assistance program, and retirement system membership.  Assignment includes 20 paid holidays, 22 vacation days, and 12 days sick leave annually.  

Essential Functions:

• Analyzes new employment data (e.g. references, transcripts, salary placement, etc.) for the purpose of ensuring accuracy of employment and onboarding processes are completed.
• Assists in daily operations (e.g. event planning, documentation, recruitment support etc.) for the purpose of providing services within established timeframes and in compliance with related requirements.
• Communicates with a variety of people (e.g. internal staff, part time faculty, administration, external entities, etc.) for the purpose of providing necessary communication through a variety of media to ensure completion of department processes while remaining in compliance with local, state, and federal regulations.
• Cross-trains in assigned work areas for the purpose of ensuring departmental continuity in all circumstances.
• Maintains a variety of files and records (e.g. schedules, reports, guidelines, etc.) for the purpose of ensuring the availability of information for future reference and in compliance with established policies.
• Participates in a variety of meetings (e.g. unit meetings, in-service training, workshops, etc.) for the purpose of conveying and gathering information required to perform job functions.
• Prepares employee records (e.g. salary schedules, contact information, etc.) for the purpose of ensuring accurate historical data for all departmental processes.
• Processes part time faculty applicants (e.g. applications, certifications, new hire process, payroll reports, etc.) for the purpose of ensuring accurate placement and evaluation of applicants.
• Provides administrative support (e.g. data input, record keeping, technical support, etc.) for the purpose of ensuring efficient and accurate implementation of Human Resource department functions and procedures.
• Responds to a variety of inquiries as a Human Resources contact for the purpose of conveying information regarding employment policies and procedures.
• Serves as liaison between Human Resources and a variety of individuals and groups (e.g. part time faculty, health and welfare service representatives, federal and state agencies, administrators, etc.) for the purpose of facilitating communication and providing guidance among many parties.
• Supports negotiation activities for the purpose of ensuring negotiators have necessary information or are able to access appropriate information quickly and efficiently.

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Minimum Qualifications

Skills, Knowledge and Abilities:

SKILLS are required to perform single, technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: applying pertinent codes, rules, and regulations; operating standard office equipment including pertinent software applications; preparing and maintaining accurate records; following oral directions; communicating in order to synthesize and solve problems; exercising excellent customer service; and organizing a variety of meetings and conferences.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems.  Specific knowledge based competencies required to satisfactorily perform the functions of the job include: computer skills; spelling, grammar and punctuation; record keeping principles applicable to employment practices; modern office practices, procedures, and computer hardware and software; and human resources codes, laws, rules, regulations, and policies.

ABILITY is required to schedule a number of activities, meetings, and/or events; often gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; working with detailed and confidential information; problem solving; working independently; performing complex evaluation of records with speed and accuracy; working cooperatively with others; supporting necessary organizational procedures; and demonstrated sensitivity to an understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic background of community college students.

Responsibility:
Responsibilities include: working under limited supervision using standardized practices and/or methods; leading, guiding, and/or coordinating others; operating within a defined budget. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization's services.

Work Environment:
The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling,  some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 90% sitting, 5% walking, and 5% standing.  This job is performed in a generally clean and healthy environment.

Experience:
Job related experience is required.

Education:
Community college and/or vocational school degree with study in job-related area from an accredited institution. 

Clearances:
Criminal Background Clearance
Tuberculosis Clearance

Desirable Qualifications:
 

• Two (2) years recent Human Resources experience in public higher education.
• Complex HR database systems/modules and/or applicant tracking systems skills and experience.

 
A.  Applicants must complete the online application through GovernmentJobs.com.  All elements of the application, including supplemental questions, must be submitted in order for the application to be considered complete. 
Internal applicants are still required to submit a complete application packet for this position.  This includes submission of transcripts and all other required application materials.
 
B.  Applicants must attach the following to complete the application process: 
 

1. A letter of interest, not to exceed two pages, that addresses how you meet the minimum and desirable qualifications for the position as outlined in this announcement.
2. Current comprehensive resume.
3. Legible copies of transcripts verifying college work, degrees, and conferral dates (official transcripts required on offer of employment).
   • Transcripts without the degrees and conferral dates will be deemed incomplete.
   • Foreign Transcripts: Napa Valley College requires that individuals who have completed college or university course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts, degrees and other relevant documents.  A foreign transcript evaluation is required any time foreign course work is used to meet minimum qualifications and/or salary placement, even if the foreign transcript has previously been accepted by a different college or university in the United States.  Foreign transcripts must be evaluated by one of the organizations approved by the State of California, Commission on Teacher Credentialing.  Please click here (Download PDF reader) for a list of approved organizations.