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Position Number: CLA20-345

College of the Canyons
Santa Clarita Community College District

announces an employment opportunity for

Senior Human Resources Generalist

A Full-Time Classified Represented Position

Extended Review Date: May 17, 2021

This position is a high priority for our District for the 2021-2022 year and is contingent upon continue available district, grant and state funding.

The Santa Clarita Community College District/College of the Canyons is seeking a full-time Senior Human Resources Generalist in the Human Resources Department.  

 Who We Are

The Santa Clarita Community District is committed to achieving educational equity for all students. As presented in our District Strategic Plan, which focuses on Access, Engagement, and Success, “Equity, inclusion, and diversity are not goals in themselves, but ideologies embedded in all actions and planning across all departments and functions of our college and its two campuses.” These areas of focus demonstrate a resolve to focus on student success and confirm that we are at the forefront of change with integrated planning efforts that both evolve and anticipate the needs of our students. We provide students with a rich and dynamic learning experience that embraces differences — fostering healthy inclusion through inquiry, shared dialogue and reflection to ensure that we promote a sense of community, collegiality and cooperation. When you join our team at the Santa Clarita Community College District, you can expect to be part of an inclusive, creative, flexible, innovative and equity-focused community that engages students, each other, and the community in scholarly inquiry, creative partnerships, and the application of knowledge and success.

 The College and the District

College of the Canyons is part of the Santa Clarita Community College District and is designated as a Hispanic Serving Institution (HSI), enrolling approximately 32,000 students each academic year. College of the Canyons has a diverse student population that reflects our focus on enhancing the educational attainment and economic well-being of the community we proudly serve. Detailed information about our student population, including data related to student success, can be found on the College of Canyons Office of Institutional Research, Planning and Institutional Effectiveness (IRPIE) website. Additionally, College of the Canyons, was recently honored as a 2021 Bellwether College Consortium award winner, was honored in 2018 and 2019 with the Champion of Higher Education award, was ranked #1 in Los Angeles County during 2019 as the best two-year college for adult learners, and is rated #1 in Los Angeles County for completion rates by college-prepared students. It is distinguished as one of the top transfer institutions in Los Angeles County.

 Who We Want

We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate must be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students and community partners who share our commitment to closing equity gaps. The Santa Clarita Community College District seeks leaders possessing a strong grounding in academic and student services programs and a thorough understanding of the primary mission of the community college. We seek employees that value mentorship and working in a collegial, collaborative environment, who are conscientious risk takers and transformational leaders guided by a commitment to helping all students achieve their educational goals.

 

"BIG PICTURE" RESPONSIBILITY:

Under the direction and supervision of the Human Resources Director, Recruitment and Employee Services, the Senior Human Resources Generalist works independently as well as in a team environment and performs a full array of highly skilled, complex, technical, and professional Human Resources functions of the District. The position coordinates, plans, schedules, performs, develops and implements a variety of work associated with the major personnel functions including employee recruitment; applicant tracking and selection; entry paperwork processing; classification and compensation; human resources information management; reporting and employee records management, in addition to the functions of equal employment opportunity and labor relations as it relates to faculty (full-time and part-time) member hiring. Performs other duties as assigned.

Canyons Hall

ESSENTIAL DUTIES:

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

Recruitment, Selection and New Hire Processing: 

  • Coordinates the employment process for new and replacement full-time and part-time Faculty, Adjunct, and Classified positions. 
  • Serves as liaison between selection committee, the hiring administrator/manager and the Chancellor during the employment process. 
  • Analyzes and organizes new position requests, including but not limited to proper classification, salary placement based on duties required and cost projections, in preparation for approval. 
  • Manages requisition and recruitment process for newly approved positions. 
  • Assists in preparation of materials for and participates in job fairs and other special events. 
  • Participates in the analysis and creation of new positions and reviews, edits and types job descriptions/announcements for new, replacement and revised positions. Performs salary and job description surveys as necessary. 
  • In conjunction with office staff, provides applicants with information relevant to position, including recruitment and examination requirements, minimum qualification and equivalency policy, and explanation of the hiring procedure. 
  • Evaluates applications and transcripts to determine minimum qualification and equivalency, and occupational/ professional experience for minimum qualification, referring only matters requiring policy decisions to the Director or Vice President of Human Resources. 
  • Uses the established Academic Senate equivalency policy when determining if a academic applicants meets the set equivalency. Questionable applications are referred to the Director for consultation with the equivalency committee. 
  • Oversees formation of selection committees and conducts selection committee orientation and screening meetings, instructs committee members, Selection Committee Representative and Committee Chairperson in procedures and standards to be applied and gives general guidance to committee members to ensure a fair, equitable, and ethical process. Monitors compliance with equal employment opportunity guidelines as they pertain to the hiring process.  Debriefs selection/interview panels to review scoring results and disqualifications. 
  • Researches and recommends job-specific interview questions and skills evaluations as necessary. 
  • Responsible for efficient selection process paper flow, participating in the process as necessary and overseeing office staff assigned to assist in scheduling and preparation of selection process paperwork. Researches, reviews, or assists committee in preparation of interview questions.  
  • Advises administrators in making of reference calls, employment offers, salary placement, and regret calls as well as the preparation of required hiring forms as necessary. Coordinates the HR verifications and checks needed to complete the process. 
  • May serve as a voting, non-voting, or administrative support member on committees in area of assignment (i.e. staffing, reclassification, handbook, disciplines committee, etc.). 
  • Determines discipline placement (FSA) for faculty and educational administrators for approval by Academic Senate. 
  • Reviews Authorization to Employ forms for correctness and completeness, recommending the salary placement of new hires. Gathers all documentation and necessary approvals for submission to Payroll.  Distributes documentation to Payroll and other appropriate offices for processing.  Prepares offer letter.  Makes appropriate entry to Board Agenda.   
  • Assists in maintaining the District’s position classification plan. 
  • Conducts surveys concerning classification, compensation and related information.
  • Reviews and researches reclassification requests, creates and revises job descriptions as necessary and prepares all associated paperwork. 
  • Participates in creation and updating of orientation forms and materials, coordinates with Benefits Technician, assists new employees with paperwork as necessary, reviews documents for completion after orientation. 
  • Prepares and maintains employment related contracts. 
  • Prepares information for and participates in the new hire orientation for the area of assignment. 
  • Responsible for creation, organization and maintenance of all employee biography and award records and acts as district resource and contact person for these records. Gathers and updates employee biography and award information.  Responds to requests for employee biography information for events and to requests various offices on campus. Prepares specialized reports and abstracts as needed.

 Information Processing:

  • Assists in the development, interpretation and application of personnel policies, procedures and systems and recommends improvements and modifications. 
  • Prepares Board Agenda items, personnel schedules and supporting documentation; produces and distributes materials and reports related to the personnel function under the direction of the Vice President and Director. Responds to administrative requests for information as directed. 
  • Tracks educational units for faculty salary advancement. 
  • Gathers information and provides calculations for determining Department Chair reassigned time. 
  • Tracks the evaluation process for both tenured, tenure-track, and adjunct faculty and provides proper notification to the appropriate parties involved. 
  • Tracks and determines part-time (adjunct) faculty salary advancement. 
  • Reviews documents provided by Instruction or the employee , including attainment of doctoral degrees, to processes adjunct instructors for salary placement. 
  • Coordinates with Instruction on tracking the 67% rule for adjunct and non-credit instructors. 
  • Assists in maintaining an ranked pools of adjunct faculty for each discipline for assignment and scheduling purposes. Ensures currency of documentation and qualifications for returning adjunct faculty.  
  • Communicates with Payroll as well as other departments in resolving paperwork processing, employee classification, compensation and management information system issues. 
  • Maintains and administers applicant tracking software, utilizes the District’s integrated management information system, participates in development of varied technologies and techniques for organizing, analyzing and presenting personnel related information. Responsible for or oversees input of employee data into computer.  Updates distribution, seniority, education, staff directory, position listings and other employee information. 
  • Reviews personnel transactions for compliance with District practices and procedures to assure compliance with current rules, regulations and contract provisions, and assists in the resolution of transaction issues, conflicts and errors. Reviews, records and updates employee status changes.  
  • Collects, assembles and tabulates statistical records and a variety of data relating to District employees and anticipated vacancies, costs and hiring status. 
  • Assists the public, either in person or over the phone, by referring them to sources of information, giving out standard forms and explaining how to complete them, and giving information where judgment, technical knowledge and interpretation of policies, procedures and regulations are necessary or answering requests for information by consulting various available sources. 
  • Responds to requests for survey data from other agencies or organizations related to the area of assignment. 
  • Responsible for maintaining confidentiality of all personnel proceedings, records and reports. 

Office Administration: 

  • Provides work direction, trains, and reviews work of assigned temporary staff in the Human Resources Office on a day-to-day or project basis. 
  • Maintains friendly, responsive, supportive and problem-solving atmosphere for students, faculty, staff and the public. Assists in greeting and providing services to the public and District staff and in answering telephone calls. 
  • Revises and updates a variety of District forms related to the Personnel process, creates and designs special forms as needed to improve administrative systems and expedite personnel processes. Assists in developing and updating office procedures to ensure operational efficiency. 
  • Oversees maintenance of personnel files and records of assigned area.

MINIMUM QUALIFICATIONS:

 

Experience:

Equivalent to three years of full-time increasingly responsible human resources office experience, including experience working with the employment process and human resources information systems. 

 

Education: 

Bachelor’s degree from an accredited institution.   Two additional years of relevant experience and education equivalent to an Associate’s degree may be considered in lieu of a Bachelor’s degree.

 

DESIRABLE QUALIFICATIONS: 

  • Bachelor’s degree in Human Resources, Business, Public Administration, Psychology or a related field.
  • Recruitment experience.
  • Work experience in a college or public sector environment.
  • Extensive use of computer applications: Microsoft Office Suite software (Word, Excel, Outlook), applicant tracking, and administrative software (i.e. Colleague/Datatel, Banner, PeopleSoft, etc.)

DEMONSTRATED KNOWLEDGE AND ABILITIES:

 

Position requires ability to: 

  • Understand, interpret and apply policies, rules and regulations.
  • Work at a fast pace under the pressure of daily deadlines with frequent interruptions.
  • Assist in providing a service-oriented environment, demonstrating tact and poise in working with the staff and the public on matters of a confidential and sensitive nature.
  • Compose clear and concise correspondence and produce effective reports on a variety of matters independently or with minimum instruction.
  • Maintain confidentiality due to access to sensitive and privileged material and information.
  • Coordinate multiple projects, set priorities, be responsive, and meet deadlines.
  • Participate in professional training sessions.
  • Organize complex processes with great efficiency.
  • Maintain detailed and accurate records and data bases for reports and for auditing purposes.
  • Provide appropriate information to the staff and the public in a friendly, professional manner.
  • Work effectively and demonstrate currency of knowledge with computers and other forms of advanced technology utilized in providing high-quality services.
  • Type with speed and accuracy using word processing, spreadsheet and other business-related software. Make accurate mathematical calculations.
  • Demonstrate clear evidence of a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students, staff and community.

SALARY PLACEMENT

Salary placement will be on Range 52 of Classified Represented Salary Schedule B ($6,299.00 - $10,606.00 per month). Initial salary step placement for new employees is customarily at step 1, 2, or 3 ($6,299.00 / $6,675.00 / $7,052.00 per month) of this 20-step salary range.  

Probationary period for new Classified employees is one year. Work year is 12 calendar months. The normal workweek for this position is 40 hours. Paid holiday, discretionary, and sick time are provided. Ten vacation days accrue during the first year of employment. A regular work schedule will be assigned, with the ability to occasionally work a flexible schedule as needed with supervisor approval.

DISTRICT CLASSIFIED EMPLOYEE BENEFITS 

Full-time employees are provided with a diversified program that includes medical, dental and vision insurance including dependent coverage, disability and life insurance as well as Section 125 options.  These benefits commence on the first of the month following date of hire. Professional development opportunities are provided to all employees.  Educational incentive is available to eligible Classified Represented and Confidential employees.  

RETIREMENT: Classified employees contribute to the Public Employees' Retirement System (PERS), a defined benefit retirement plan through the State of California.

PHYSICAL DEMANDS

Sedentary position requires use of a computer and related equipment for extended periods of time; frequently exerting 10 to 20 pounds of force to move objects; communicating and providing information to others; work outside on all parts of the campus and in varying weather conditions. In the event of an emergency, employees will be relied upon to serve as emergency service workers.

CONDITIONS OF EMPLOYMENT

  • Successful completion of background fingerprint clearance, pre-employment physical examination (disabilities not related to the physical job will not affect the application process) and TB screening. 
  • Proof of eligibility to work in the United States and signing of loyalty oath per government codes 3100-3109.
  • Meeting applicable eligibility requirements under CalPERS or CalSTRS if you are a current or former member.
  • Board of Trustees approval.
  • Official, sealed transcripts are required upon offer of employment.
  • Position is contingent upon funding and is subject to change.

EQUAL EMPLOYMENT OPPORTUNITY

Santa Clarita Community College District is an Equal Opportunity Employer.

The Santa Clarita Community College District is committed to employing qualified employees who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students.  The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide consideration for all qualified candidates. The District does not unlawfully discriminate in providing educational or employment opportunities to any person on the basis of race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran and/or military status, protected medical leaves (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), domestic violence victim status, political affiliation, and any other status protected by state or federal law  or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics. 

Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Human Resources office directly at (661) 362-3427.

 

Students

ABOUT THE DISTRICT

Innovative. Collaborative. Entrepreneurial. These characteristics not only define College of the Canyons, they are embodied by the faculty, staff and administrators who make this college unique among the 116 California Community Colleges.

Established in 1969, College of the Canyons is among the fastest-growing colleges in California and the nation. It is widely recognized as a model community college for enhancing student access, success and equity. Its completion rates rank among the highest in the state. The college has established a well-deserved reputation for bolstering economic development and offering innovative career technical education responsive to industry needs.

Guided by visionary leadership, the college serves a 367-square-mile area of northern Los Angeles County that includes the dynamic, growing Santa Clarita Valley. A steady influx of new residents and businesses creates a spirit of possibilities that inspires the college to be flexible, creative and attuned to the community’s evolving needs. The growing diversity of the community is mirrored by the college, which qualifies as a Latino-serving institution.

The college’s influence in the community is best illustrated by the dozens of collaborative partnerships it has forged with local school districts, government entities and service organizations. Examples include the Performing Arts Center’s K-12 Arts Education Outreach initiative, which allows thousands of children to experience the arts each year, and Academy of the Canyons, an early/middle college high school at the Valencia campus that is ranked among the top 10 percent of high schools in the nation.

With campuses in Valencia and Canyon Country, the college offers 92 associate degree programs, including 23 associate degree for transfer (AD-T) options, as well as 71 certificate programs. Classes are offered during traditional fall and spring semesters, as well as shorter, intensive summer and winter sessions. Additional educational opportunities exist at the University Center, whose four-year colleges and universities offer approximately 30 bachelor’s, master’s and doctoral degree programs, as well certificate and credential programs.

Because of the college’s commitment to meeting the needs of the community, local voters have approved two bond measures valued at more than $240 million since 2001. The college also secures substantial funds from the state and millions of dollars in grants each year that allow new, cutting-edge programs to be developed and facilities built to accommodate them.

Given its commitment to growth and innovation, College of the Canyons sets a new standard for what a college can achieve. It is a vital cultural, educational and economic force in the region. Join us to discover unexpected possibilities, the freedom to innovate and an opportunity to shape the future.

APPLICATION AND SELECTION PROCESS:

Applicants are encouraged to complete their applications online at https://www.canyons.edu/administration/humanresources/. If you require assistance, please call the Human Resources office at (661)362-3427 or for the hearing impaired TTY/TDD Line at (661)362-5178.  Applicants may check the status of their application online and may expect to be notified within approximately 4 - 5 weeks following the Review Date as to the status of their application.

All application materials must be uploaded online or received in the Human Resources office by the end of the day on the Review Date in order to assure consideration for this position. Postmark is not acceptable for this purpose. Separate application materials must be submitted for each position applied for. Materials submitted become property of the District and will not be returned, copied, or considered for other openings.  The Human Resources office is located in the University Center, Suite #360 at 26455 Rockwell Canyon Road, Santa Clarita, CA, 91355.

Your application is not complete until the following required materials have been uploaded online or received by the Human Resources office:

  • An online District Classified application.
  • A current detailed resume, which includes month/year dates of employment and descriptions of responsibilities at each employer. 
  • Letter of interest (cover letter). In your letter, please address your qualifications and experience as they pertain to the job duties and the abilities section of this announcement. 
  • Copies of complete and legible college transcripts clearly indicating all college units earned and any degree awarded. You can submit unofficial copies of transcripts for application purposes. Copies of diplomas are not acceptable in lieu of college transcripts. Please see our website for the requirements for evaluation of transcripts from foreign colleges or universities.
  • Confidential Recruitment Source Information (Voluntary Survey). This is voluntary and is part of the online applicant profile separate from the application.
  • Supplemental Questionnaire. Please answer the following questions as part of your application packet.
  1. Please describe your experience with recruiting and hiring. Describe the processes you have employed and your experience with high volume recruiting. How many full-time equivalent years of experience do you have in this field?
  2. Please describe your experience and proficiency with data entry and reporting through a Human Resources Information System (HRIS) or Human Resources System (HRS) and any other computer software programs (i.e Colleague/Datatel, Banner, PeopleSoft, ADP, etc.).
  3. Please describe your experience in developing, organizing and maintaining data, reports, files and records. Cite examples.
  4. Citing specific examples, please describe your experience utilizing an applicant tracking system (i.e. NeoGov, PeopleSoft, etc.).
  5. Describe your experience with ensuring Equal Opportunity for all applicants. What strategies would you employ to ensure that a hiring process is fair and equitable? What strategies would you employ to ensure that recruitment extends to a diverse applicant pool?
  6. Please describe your experience working in a highly regulated environment. What is your experience with understanding and interpreting collective bargaining agreements? Cite examples.
  7. Why do you want to work at College of the Canyons in this staff position?

 

  • Letters of reference are optional. 

Please note:

  • Skills evaluation of candidates for interview may be required.
  • Travel and relocation expenses are the responsibility of the applicant.
  • Hiring committees review all complete, qualified application packets. Possession of the minimum qualifications does not guarantee an interview.
  • “Experience” generally refers to relevant paid experience. In some instances, unpaid experience may be counted as experience towards meeting the minimum qualifications or requirements for the position only if it entailed responsibilities substantially similar to those of relevant paid positions in the field.  It is the applicant’s responsibility to provide sufficient information and details to the Human Resources office at the time of submission of their application packet.  Details should include the organization, contact name and contact information, start and end dates, hours per week, and a list of relevant unpaid/volunteer duties or responsibilities performed.  Not all unpaid experience may qualify.  Upon offer of employment, an applicant will be required to obtain written verification(s) of any relevant unpaid/volunteer experience.
  • Current COC employees who are applying for this position: Please be aware that materials from your personnel file are not included as part of the application file; therefore, please provide the same requested application materials as any other applicant.
  • Applicants are encouraged to apply online. If you need assistance with the application process, contact:

Human Resources Office

(661) 362-3427

TTY/TDD (661) 362-5178 or visit our website at

https://www.canyons.edu/administration/humanresources/

 

It is the applicant’s responsibility to ensure that all application materials are fully and correctly submitted. All materials submitted are for this position only and become the property of the District.  Materials will not be returned, copied or considered for other openings. Resumes may not be submitted in lieu of the official application form.

The College is expecting to conduct initial interviews between the weeks of June 14, 2021 and June 21, 2021 and conduct the final interviews between the weeks of June 21, 2021 and June 28, 2021. This is an estimated timeline, and is subject to change.

Position is offered contingent on funding. We reserve the right to withdraw, extend the filing date, reopen, or delay filling this position. Recruitment may continue until the position is filled. This recruitment may be used for future vacancies.

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