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Position Number: CLA20-359

College of the Canyons
Santa Clarita Community College District

announces an employment opportunity for

Executive Director, Enterprise Applications

A Classified Administrator (Management) Position

Extended Review Date: May 21, 2021

This position is a high priority for our District for the 2021-2022 year and is contingent upon continue available district, grant and state funding.

The Santa Clarita Community College District/College of the Canyons is seeking a full-time Executive Director, Enterprise Applications in the Information Technology division. 

 Who We Are

The Santa Clarita Community District is committed to achieving educational equity for all students. As presented in our District Strategic Plan, which focuses on Access, Engagement, and Success, “Equity, inclusion, and diversity are not goals in themselves, but ideologies embedded in all actions and planning across all departments and functions of our college and its two campuses.” These areas of focus demonstrate a resolve to focus on student success and confirm that we are at the forefront of change with integrated planning efforts that both evolve and anticipate the needs of our students. We provide students with a rich and dynamic learning experience that embraces differences — fostering healthy inclusion through inquiry, shared dialogue and reflection to ensure that we promote a sense of community, collegiality and cooperation. When you join our team at the Santa Clarita Community College District, you can expect to be part of an inclusive, creative, flexible, innovative and equity-focused community that engages students, each other, and the community in scholarly inquiry, creative partnerships, and the application of knowledge and success.

The College and the District

College of the Canyons is part of the Santa Clarita Community College District and is designated as a Hispanic Serving Institution (HSI), enrolling approximately 32,000 students each academic year. College of the Canyons has a diverse student population that reflects our focus on enhancing the educational attainment and economic well-being of the community we proudly serve. Detailed information about our student population, including data related to student success, can be found on the College of Canyons Office of Institutional Research, Planning and Institutional Effectiveness (IRPIE) website. Additionally, College of the Canyons, was recently honored as a 2021 Bellwether College Consortium award winner, was honored in 2018 and 2019 with the Champion of Higher Education award, was ranked #1 in Los Angeles County during 2019 as the best two-year college for adult learners, and is rated #1 in Los Angeles County for completion rates by college-prepared students. It is distinguished as one of the top transfer institutions in Los Angeles County.

 Who We Want

We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate must be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students and community partners who share our commitment to closing equity gaps. The Santa Clarita Community College District seeks leaders possessing a strong grounding in academic and student services programs and a thorough understanding of the primary mission of the community college. We seek employees that value mentorship and working in a collegial, collaborative environment, who are conscientious risk takers and transformational leaders guided by a commitment to helping all students achieve their educational goals.

"BIG PICTURE" RESPONSIBILITY:

Under the direction of the Vice President, Information Technology, the Executive Director performs a variety of responsible and complex duties related to the management, operation, and activities/services of the District’s Enterprise Applications department, Enterprise Resource Planning (ERP) system, and internally developed applications. The Executive Director provides leadership to foster innovation in maintaining and enhancing the usability, security, performance, availability, and proper operation of the District’s ERP and enterprise applications. The Executive Director develops the department budget, manages projects and work requests, and serves as liaison between Enterprise Applications and other areas of the campus. Performs other related duties as assigned.

Canyons Hall

ESSENTIAL DUTIES:

 

  1. Plans, supervises, and coordinates new and innovative ERP programming requests and software acquisitions.
  2. Plans, supervises, and coordinates programming requests for new and innovative, internally developed enterprise applications in support of District operations.
  3. Provides oversight and leadership on District ERP and other enterprise application programming needs and makes recommendations for the purchase of enterprise-related equipment, software, and procurement of new services.
  4. Provides leadership in the research, identification and analysis of new and innovative projects that improve performance, reliability, and ease of use of ERP and other enterprise applications to help the District operate more effectively and efficiently.
  5. Maintains and/or supervises the installation, setup and maintenance of the District’s ERP and other enterprise applications and related servers including but not limited to customizations, hardware upgrades, software installation, patch management, server security, and file structure. Arranges for service of equipment as needed to ensure proper operation.
  6. Participates with other management employees within Information Technology Services in the development, implementation, interpretation, application, and update of policies, procedures, guidelines, and objectives related to the security and proper operation of ERP and other enterprise applications. Supervises the generation of various reports and data files in coordination with Institutional Research to provide data driven information to the state Chancellor’s Office, District end users, and various external organizations.
  7. Provides leadership in advancing enterprise programming and system enhancement projects of reasonable scope. Creates and updates project plans including schedules, stakeholders, and budgetary information .
  8. Develops and maintains close collaborative working relationships with departments, committees, and end-users. Serves as liaison between the Programming staff and users on the development and execution of programming projects.
  9. Develops, implements, and conducts end-user training sessions on the District’s ERP, other enterprise applications, and any supported interfaces or applications used to extract data from the systems.
  10. Reviews and analyzes the testing of ERP and other enterprise applications and/or programs to ensure completeness of controls, adherence to standards, security, completion of documentation, quality of output and efficiency of systems and programs. Engages end users in developing testing strategies and documentation that ensure maximum system and related application reliability.
  11. Supervises and provides leadership to the Enterprise Applications departmental staff including hiring, evaluating, training, developing work schedules, coordinating duties and assignments, and providing direction to all assigned personnel.
  12. Develops and maintains a Department Program Review that includes accomplishments and measurable goals as well as staffing and other resource requirements to improve department efficiency and overall district effectiveness.
  13. Develops and monitors the budget for assigned programs. Analyzes and reviews budgetary and financial data. Controls and authorizes expenditures in accordance with established limitations.
  14. Requests, negotiates, and reviews contracts and maintenance agreements with vendors for software, products, and services within assigned areas of responsibilities. Working with District Contracts and Risk Management office, ensures contracts and agreements are consistent with District guidelines.
  15. Works with the Vice President to produce other various department specific plans including the Technology Master Plan and reports including strategic goals, staffing plans, etc. Performs projections and analysis of long-range data processing service needs.
  16. Prepares an annual self-evaluation that includes evaluations of each full-time staff person, the achievements and goals of the department, as well as the facility and staffing needs of the department.
  17. Establishes and implements policies and procedures in conformance with Board Policy and all applicable laws, codes, and regulations. Recommends revisions as necessary to ensure compliance.
  18. Participates in local, statewide, and national groups to develop collaborative relationships related to area of responsibility.
  19. Performs other related duties as assigned.

MINIMUM QUALIFICATIONS:

Experience

Four (4) years of full-time equivalent experience in a Management Information Systems, Enterprise Applications, or Information Technology department with at least two (2) years in a management, supervisory, or coordinator capacity.  Experience in project management, programming languages and working in an ERP system environment is strongly preferred.  

Education 

Education equivalent to a Master’s degree from an accredited institution is required OR education equivalent to a Bachelor’s degree from an accredited institution and three (3) years of experience in addition to what is required above, working directly on an ERP system or developing/supporting enterprise applications.  

DESIRABLE QUALIFICATIONS: 

  • Experience working with information processing, including programming, management of multiple programming development projects, maintenance of computer systems with emphasis on data control and multi-user interface.
  • Extensive experience with virtualized ERP server environments, cloud services environments, hardware maintenance and software, and data communications networks.
  • Experience with Ellucian’s Colleague ERP System.
  • Knowledge of Microsoft SQL.
  • Experience developing and maintaining Mobile Applications and Reporting Services.

  

DEMONSTRATED KNOWLEDGE AND ABILITIES:

Knowledge of:

  • ERP system development and maintenance.
  • Life cycle process for enterprise application development and ongoing support.
  • Formalized systems analysis techniques, structured design techniques, and information systems implementation modeling.
  • Windows Server Operating System in an enterprise environment.
  • ERP hardware and software applicable to an educational environment.
  • Project management, project prioritization, and resource allocation.

  

Ability to: 

  • Use leadership and management theories and practices in carrying out daily responsibilities.
  • Engage in management and creative organizational leadership.
  • Develop the leadership skills of others.
  • Lead, implement, and manage change.
  • Perform short-and-long-range planning to be successful in interpersonal relationships and evaluate the effectiveness of programs, personnel and relationships.
  • Supervise, develop, assign, and evaluate staff for efficient operation of the department.
  • Plan, develop, manage, and administer complex departmental operation budgets and contracts demonstrating knowledge of sound fiscal management principles and practices.
  • Logically and realistically evaluate systems and procedures.
  • Maintain and report valid and accurate data through programming and maintenance of enterprise systems.
  • Meet deadlines and expedite procedures within area of responsibility.
  • Compile clear, timely, accurate written reports.
  • Communicate effectively both orally and in writing with faculty, staff, and state agencies.
  • Establish and maintain effective working relationships with college faculty, staff, and representatives of local, state, and federal agencies.
  • Plan, organize, and manage complex purchase processes, including negotiations with vendors for hardware and software acquisitions that maximize the utilization of available resources and enhance organizational efficiency.
  • Communicate with peers, subordinates, supervisors, and students in an open, honest manner and build trust among all constituencies in the District.
  • Be an effective and motivational member of a team.
  • Demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students, staff and the community.

 

 QUALITIES OF A SUCCESSFUL COMMUNITY COLLEGE LEADER

Every administrator with the College is expected to be: 

  • Committed to Student Access, Engagement, and Success.
  • Willing to take strategic risks related to student-oriented change.
  • Capable of building strong teams.
  • Motivated to establish urgency for improvement.
  • Able to plan lasting internal change.
  • Results-oriented, ensuring effective implementation, routine assessment of programs and continuous data-informed improvement.
  • Effective at communicating and listening to foster strong relationships, shared priorities, and inspire trust and action.
  • Considerate of fiscal responsibilities and sound operations.
  • Dedicated to entrepreneurial fundraising that aligns to student access, engagement, and success goals.
  • Effective in developing effective external partnerships to achieve broader aims for student success.
  • A creative, innovative, energetic instructional leader; a technologically sophisticated professional who is skilled in various technology applications.
  • A supporter of consistent and on-going professional development initiatives, in pursuit of the college’s strategic goals.
  • A fair-minded, ethical, and honest leader with excellent interpersonal and communication skills and the courage and integrity to lead and accept responsibility.

SALARY PLACEMENT

This twelve (12) month per year position will be on an individual contract. This classified administrator position will be placed on Range 18 of the Administrator Salary Schedule. Step placement is based on experience. Initial salary step placement for new employees is customarily at step 1, 2, or 3 ($11,529 / $11,702 / $11,878 per month) of this 20-step salary range. All administrators are on an employment contract and exempt from overtime and compensatory time accumulation.

DISTRICT CLASSIFIED ADMINISTRATOR EMPLOYEE BENEFITS

Full-time employees are provided with a diversified employee benefits program that includes sick time, vacation time, discretionary time, medical, dental and vision insurance including dependent coverage, disability and life insurance as well as Section 125 options.  These benefits commence on the first of the month following date of hire.  Professional development and educational incentive opportunities are provided to all classified administrative employees.  Classified employees contribute to the Public Employees' Retirement System (PERS), a defined benefit retirement plan through the State of California. 

PHYSICAL DEMANDS

Position is a stationary position and requires use of a computer for extended periods of time plus frequent periods of movement from one area to another, which may include traversing to different floors of a building; operating a computer and related equipment; communicating and providing information to others; working with various materials and objects; frequently exert 10 to 20 pounds of force to move objects; may be exposed to occasional contact with dissatisfied individuals; and travel from site-to-site. In the event of an emergency, employees will be relied upon to serve as emergency workers.

CONDITIONS OF EMPLOYMENT

  • Successful completion of background fingerprint clearance, pre-employment physical examination (disabilities not related to the physical job will not affect the application process) and TB screening. 
  • Proof of eligibility to work in the United States and signing of loyalty oath per government codes 3100-3109.
  • Meeting applicable eligibility requirements under CalPERS or CalSTRS if you are a current or former member.
  • Board of Trustees approval.
  • Official, sealed transcripts are required upon offer of employment.
  • Ability to maintain a flexible workweek with hours that may vary. 
  • Position is contingent upon funding and is subject to change.

EQUAL EMPLOYMENT OPPORTUNITY

Santa Clarita Community College District is an Equal Opportunity Employer.

The Santa Clarita Community College District is committed to employing qualified employees who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students.  The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide consideration for all qualified candidates. The District does not unlawfully discriminate in providing educational or employment opportunities to any person on the basis of race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age (40 years and over), sexual orientation, veteran and/or military status, protected medical leaves (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), domestic violence victim status, political affiliation, and any other status protected by state or federal law  or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

 Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Human Resources office directly at (661) 362-3427.

 

Students

ABOUT THE DISTRICT

Innovative. Collaborative. Entrepreneurial. These characteristics not only define College of the Canyons, they are embodied by the faculty, staff and administrators who make this college unique among the 116 California Community Colleges.

Established in 1969, College of the Canyons is among the fastest-growing colleges in California and the nation. It is widely recognized as a model community college for enhancing student access, success and equity. Its completion rates rank among the highest in the state. The college has established a well-deserved reputation for bolstering economic development and offering innovative career technical education responsive to industry needs.

Guided by visionary leadership, the college serves a 367-square-mile area of northern Los Angeles County that includes the dynamic, growing Santa Clarita Valley. A steady influx of new residents and businesses creates a spirit of possibilities that inspires the college to be flexible, creative and attuned to the community’s evolving needs. The growing diversity of the community is mirrored by the college, which qualifies as a Latino-serving institution.

The college’s influence in the community is best illustrated by the dozens of collaborative partnerships it has forged with local school districts, government entities and service organizations. Examples include the Performing Arts Center’s K-12 Arts Education Outreach initiative, which allows thousands of children to experience the arts each year, and Academy of the Canyons, an early/middle college high school at the Valencia campus that is ranked among the top 10 percent of high schools in the nation.

With campuses in Valencia and Canyon Country, the college offers 92 associate degree programs, including 23 associate degree for transfer (AD-T) options, as well as 71 certificate programs. Classes are offered during traditional fall and spring semesters, as well as shorter, intensive summer and winter sessions. Additional educational opportunities exist at the University Center, whose four-year colleges and universities offer approximately 30 bachelor’s, master’s and doctoral degree programs, as well certificate and credential programs.

Because of the college’s commitment to meeting the needs of the community, local voters have approved two bond measures valued at more than $240 million since 2001. The college also secures substantial funds from the state and millions of dollars in grants each year that allow new, cutting-edge programs to be developed and facilities built to accommodate them.

Given its commitment to growth and innovation, College of the Canyons sets a new standard for what a college can achieve. It is a vital cultural, educational and economic force in the region. Join us to discover unexpected possibilities, the freedom to innovate and an opportunity to shape the future.

APPLICATION AND SELECTION PROCESS:

Applicants are encouraged to complete their applications online at https://www.canyons.edu/administration/humanresources/. If you require assistance, please call the Human Resources office at (661)362-3427 or for the hearing impaired TTY/TDD Line at (661)362-5178.  Applicants may check the status of their application online and may expect to be notified within approximately 4 - 5 weeks following the Review Date as to the status of their application.

All application materials must be uploaded online or received in the Human Resources office by the end of the day on the Review Date in order to assure consideration for this position. Postmark is not acceptable for this purpose. Separate application materials must be submitted for each position applied for. Materials submitted become property of the District and will not be returned, copied, or considered for other openings.  The Human Resources office is located in the University Center, Suite #360 at 26455 Rockwell Canyon Road, Santa Clarita, CA, 91355.

Your application is not complete until the following required materials have been uploaded online or received by the Human Resources office:

  • An online District Classified application form.
  • A current detailed resume, summarizing education and experience. Please include month/year dates of employment and descriptions of responsibilities at each employer. 
  • Letter of interest (cover letter). In your letter, please address your qualifications and experience as they pertain to the job duties, the demonstrated knowledge, and  the abilities section of this announcement. Provides specific details and examples of your direct experience in achieving the list of minimum and desirable requirements for this position.
  • Copies of complete and legible college transcripts clearly indicating all college units earned and any degree awarded. Copies of diplomas are not acceptable in lieu of college transcripts. Submit unofficial copies of transcripts for application purposes. Please see our website for the requirements for evaluation of transcripts from foreign colleges or universities.
  • Confidential Recruitment Source Information (Voluntary Survey). This is voluntary and is part of the online applicant profile separate from the application.
  • Supplemental Questionnaire. Please provide detailed answers to the following questions as part of your application packet. 
  1. Please describe your experience and scope of responsibility in a Management Information Systems, Enterprise Applications, or Information Technology department, with at least two years in a management, supervisory, or coordinator capacity. Please include employer name(s), position title(s), dates of employment, full-time or part-time status (hours per week), and your roles and responsibilities. Please provide your total years of full-time equivalent experience in this field.
  2. Do you possess the equivalent to a Master’s degree from an accredited institution? Or, do you possess education equivalent to a Bachelor’s degree (120 semester units) from an accredited institution and three (3) years of experience in addition to what is required in the experience MQ, working directly on an ERP system or developing/supporting enterprise applications? If you have the equivalent of a Bachelor’s degree and are using additional years of work experience in lieu of a Master’s degree, please clearly indicate how you meet the minimum educational requirement through this additional work experience.  
  3. Please describe the enterprise hardware and software (both operating system and application) environments you have worked in. Describe your experience working with physical and virtualized server environments, hardware and software maintenance planning, and disaster recovery.
  4. Describe your experience managing multiple large and small scale information technology, enterprise application, or ERP projects. What types of projects have you managed? Please include the scope of the project, budget, timeframe for completion, the composition (titles only) of any committee or workgroup involved, and any pre- or post-analysis performed.
  5. Describe your programming experience, including which programming languages you have used, the environment you have used them in, and the last time you have used your programming experience to complete a project.
  6. Describe your philosophy and experience establishing and maintaining security of an enterprise system environment.
  7. Please describe your experience negotiating and/or reviewing contracts for software, services, or maintenance. Include the key provisions you look for in any contract or agreement to ensure the interests of your organization are protected.
  8. Please describe your experience with budget management.

 

  • Letters of reference are optional 

Please note:

  • Skills evaluation of candidates for interview may be required.
  • Travel and relocation expenses are the responsibility of the applicant.
  • Hiring committees review all complete, qualified application packets. Possession of the minimum qualifications does not guarantee an interview.
  • A presentation may be required for those candidates selected for an initial interview.
  • “Experience” generally refers to relevant paid experience. In some instances, unpaid experience may be counted as experience towards meeting the minimum qualifications or requirements for the position only if it entailed responsibilities substantially similar to those of relevant paid positions in the field.  It is the applicant’s responsibility to provide sufficient information and details to the Human Resources office at the time of submission of their application packet.  Details should include the organization, contact name and contact information, start and end dates, hours per week, and a list of relevant unpaid/volunteer duties or responsibilities performed.  Not all unpaid experience may qualify.  Upon offer of employment, an applicant will be required to obtain written verification(s) of any relevant unpaid/volunteer experience.
  • Current COC employees who are applying for this position: Please be aware that materials from your personnel file are not included as part of the application file; therefore, please provide the same requested application materials as any other applicant.
  • Applicants are encouraged to apply online. If you need assistance with the application process, contact:

Human Resources Office

(661) 362-3427

TTY/TDD (661) 362-5178 or visit our website at

https://www.canyons.edu/administration/humanresources/

 

It is the applicant’s responsibility to ensure that all application materials are fully and correctly submitted. All materials submitted are for this position only and become the property of the District.  Materials will not be returned, copied or considered for other openings. Resumes may not be submitted in lieu of the official application form.

The College is expecting to conduct initial interviews between the weeks of June 21, 2021 and June 28, 2021 and conduct the final interviews between the weeks of June 28, 2021 and July 5, 2021. This is an estimated timeline, and is subject to change.

Position is offered contingent on funding. We reserve the right to withdraw, extend the filing date, reopen, or delay filling this position. Recruitment may continue until the position is filled. This recruitment may be used for future vacancies.

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